Job Description
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Archive Clerk – Vital Records (Office Support Specialist 1)
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Archive Clerk – Vital Records (Office Support Specialist 1)
Salary
$48,064.00 Annually
Location
Nashville, TN
Job Type
Full Time Health Civil Service
Job Number
HEA08088
Department
Health
Division
Administration and Finance
Opening Date
10/29/2025
Closing Date
11/13/2025 11:59 PM Central
- Description
- Benefits
- Questions
Position Description
The Records Management Division of the Metro Nashville Public Health Department provides all services related to the maintenance and retention of public, medical and vital records maintained by MPHD in Davidson County. This position’s primary role will be responsible for archiving records and assisting with vital, medical and non-medical records of customer service as needed.
If you have any questions about this position please contact MPHD HR at (615)-340-5640.
Typical Duties
- Prepares all files and documents received from MPHD Clinics and operations, separating as appropriate.
- Scans files and documents as required.
- Catalogs files and documents and bar codes all boxes in preparation for storage, retention and potential retrieval from the Metro Records Center.
- Travels to outlying clinics to obtain and secure records for transmittal to MPHD for processing.
- Escorts vendors to MPHD records destruction areas to gather files and documents and submit them for destruction pursuant to Metro records retention policy.
- Travels to Metro Records Center for archival and/or destruction per policy.
- Prepare monthly reports.
- Perform in any area of customer service depending upon staffing levels, emergency needs, or other factors.
Minimum Qualifications High School Diploma and four (4) years of clerical/administrative experience.
Valid driver's license, use of personal vehicle, and maintenance of valid personal vehicle insurance as required by Tennessee Law.
Candidates with accreditations earned in a foreign institute are encouraged to apply, however at the present time MPHD is not sponsoring individuals through any of the US Government's employment-based immigration programs.
MPHD seeks to be a socially and culturally responsive organization that acknowledges and addresses historical and current inequities in our public health promotion and practice. Successful candidates will demonstrate the ability to work with multicultural communities
Preferred Experience, Knowledge, Skills, And Abilities - Knowledge of O’Neil Software.
Working Environment/Physical Demands - Must be able to regularly assemble bankers boxes; fill and lift loaded boxes weighing up to thirty (30) pounds.
Full-time, Civil Service positions -
10 Vacation Days per year (increasing after 5 years of service)
1 Sick Day per month
12 Paid Holidays per year
Public Safety - Sworn and Civilian positions -
20 vacation days per year
3 Personal days per year
1 Sick Day per month
12 paid holidays per year
Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.
Full-time, Non Civil Service positions - contact hiring department for benefits information
Seasonal/Temporary positions - no benefits offered.
01
How many years of clerical/administrative experience do you have ?
- Less than 4 years
- More than 4 years
02
Can you lift loaded boxes weighing up to thirty (30) pounds ?
03
Do you have a valid Driver License?
04
What is your highest level of education?
- Less than High School or GED
- High School or GED
- Nursing Diploma
- Associates Degree
- Bachelors Degree
- Advanced Degree
05
I understand that all related work history/experience, education, certifications and/or licenses must be reflected on my application for this position. I further understand that an incomplete or misleading application may result in disqualification.
Required Question
Employer
Metropolitan Government of Nashville & Davidson County
Address
Human Resources Department 700 President Ronald Reagan Way, Suite 201 Nashville, Tennessee, 37210
Phone
(615) 862-6640
Website
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Job Tags
Full time, Temporary work, Part time, Seasonal work, Work at office,